Businesses must safeguard their electronic documents from prying eyes whether it’s sensitive information about staff and customers, or deals or documents. Even if your employees are reliable and well-trained, a small error could lead to an information breach which could hurt a company’s image. There are four ways to control the use of electronic files, and also to avoid a data breach.
The Administrative Office of the Courts is seeking feedback on four options to address security and privacy concerns in providing remote access to the public case file records. The first option is to maintain the assumption that all filed court records are available both in the courthouse as well as electronically, but it will restrict remote access to those who have an legitimate need for the information, including parties, counsel, essential court employees and judges.
The second option allows a person to view and download all the information found in a case record, but only when they have a valid need. This includes those accused of a crime and requires a judge to approve the request for release of the information.
The third option gives the general public limited access to certain documents that are typically found in criminal case files, including plea agreements, warrants for execution and other documents. The law also restricts access to certain identifiable information, like Social Security numbers and financial information. It relies on the capability of prosecutors and their counsel to safeguard their rights in specific cases by requesting to seal or block certain information from electronic access.
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