The quality of your board meeting is contingent on the amount of work that members do prior to each meeting. Meetings held online can be more https://protectednetwork.org/ibabs-board-management-software/ productive and efficient if participants are prepared. A well-prepared group is more likely to stick to the agenda and make sure that they don’t get sidetracked by divergent thoughts.
It’s important to communicate clearly to board members who are located far away what they are expected to do in meetings. It’s a good idea, for instance, to remind participants to turn off their phones when speaking and only speak when requested to do so. This will stop people from arguing with one another or leaving the room without feeling heard. It’s also crucial that the convener ask participants if they need assistance with a technological issue prior to getting started.
Include the rules for virtual meetings in the board member orientation document to ensure that everyone understands what to expect before and after the meeting. For instance, it’s crucial to communicate the agenda ahead of time, and to follow up with the participants a day or a morning prior to the meeting to confirm all the details, give them the Zoom or meeting link once more and remind participants of any other preferences at the meeting (such as asking attendees to be in an area with no distractions). It is recommended to add a placeholder for an executive session to every item on the agenda and include it at the beginning of the meeting to avoid confusion.
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